Custom show Emirates SPACE APPLICATION

	Required Space	Before June 15th, 2025	Before August 15th, 2025	August 15th , 2025 – onwards
Bare Space	Min. 72 Sqm	650 AED / Sqm	715 AED / Sqm	790 AED / Sqm
Min. 36 Sqm	700 AED / Sqm	770 AED / Sqm	850 AED / Sqm
Min. 24 Sqm	750 AED / Sqm	825 AED / Sqm	910 AED / Sqm
Shell Scheme	Min. 18 Sqm	800 AED / Sqm	880 AED / Sqm	970 AED / Sqm
Min. 12 Sqm	850 AED / Sqm	935 AED / Sqm	1030 AED / Sqm
Min. 9 Sqm	900 AED / Sqm	990 AED / Sqm	1100 AED / Sqm

TERMS & CONDITIONS

Contract and Space Allocation
1. The official participation contract will be provided once exhibition space has been allocated to the exhibitor.
2. The allocation of exhibition space is at the sole discretion of the event organizers, based on factors such as booth size requirements, event layout, and overall event planning considerations.
3. Exhibitors must comply with any layout adjustments, relocations, or modifications made by the organizers to optimize space usage and visitor flow.
4. Space allocation is not transferable and cannot be sublet, shared, or assigned to another party without prior written approval from the organizers.
Pricing and Additional Charges
1. The total cost of the allocated exhibition space will be subject to:
  - 5% Value Added Tax (VAT) as per UAE regulations.
  - AED 250 insurance charge to cover basic event-related liabilities.
2. The exhibitor agrees to make full payment as per the agreed invoicing schedule.
3. Late payments may result in penalties, withdrawal of participation, or reallocation of space to another exhibitor at the discretion of the organizers.
Security Deposit and Payment Terms
1. Upon confirmation of space, exhibitors are required to submit:
  - A security cheque of AED 10,000, which serves as a guarantee for participation.
  - Full payment for the allocated space within the timeframe specified in the invoice.
2. The security cheque will be returned within three (3) working weeks after the event, provided that:
  - The exhibitor has fully complied with all event guidelines.
  - There are no outstanding payments, damages, or contract violations.
3. If an exhibitor fails to make the required payments within the specified deadlines, their participation may be revoked, and their allocated space may be reassigned without refund.
Cancellation Policy
1. If an exhibitor cancels their participation 45 days or more before the event, the security cheque will be encashed and considered a cancellation fee.
2. No refunds will be provided for cancellations made less than 45 days before the event date.
3. If the event is postponed or rescheduled due to unforeseen circumstances, the exhibitor's booking will automatically be transferred to the new event dates without additional charges.
4. If the event is canceled due to government regulations, such as directives from UAE’s Ministry of Health & Prevention related to public health crises, exhibitors will receive a full refund of the invoiced amount within 60 days after the original event date.
Exhibitor Passes & Access Regulations
1. Each exhibitor will receive two (2) complimentary gate passes to access the event.
2. Additional passes will be provided based on the total square meter (SQM) size of the exhibitor’s booked space. The exact allocation will be determined by the organizers.
3. Exhibitors may request extra gate passes at a cost of AED 150 per person.
4. All exhibitor passes are strictly non-transferable and must be used only by the registered exhibitor’s staff.
5. Misuse of Exhibitor Badges: If an exhibitor is found giving, lending, or transferring their badge(s) to unregistered individuals, the event organizers reserve the right to:
  - Immediately remove the exhibitor from the event without a refund.
  - Impose a penalty on the exhibitor, determined at the discretion of the organizers.
  - Issue a fine, which must be paid before the exhibitor is allowed to continue their participation.
6. Lost or misplaced passes will be subject to reissuance fees and must be reported immediately to the event management team.
Booth Setup, Breakdown & Compliance
1. Exhibitors must comply with the official setup and breakdown schedule provided by the organizers. Early dismantling or late setup is not permitted.
2. Booth structures, branding, and displays must adhere to event safety guidelines and should not obstruct neighboring booths or walkways.
3. Exhibitors must keep their allocated space clean and remove all materials, waste, and display items at the end of the event. Any damages or excessive waste left behind may result in deductions from the security deposit.
Liability & Insurance
1. The organizers are not responsible for any loss, theft, damage, or injury sustained by exhibitors, their staff, or their property during the event.
2. Exhibitors are encouraged to arrange adequate insurance coverage for their exhibits, equipment, and personnel for the duration of the event.
3. The AED 250 insurance charge covers basic event-related liabilities but does not extend to exhibitor-specific risks.
Promotional & Marketing Rights
1. The organizers reserve the right to use exhibitor names, logos, and booth images for promotional and marketing purposes.
2. Exhibitors may promote their participation through their own marketing channels, provided that any branding related to Custom Show Emirates follows the event’s official branding guidelines.
3. Unauthorized distribution of marketing materials outside the designated exhibitor’s booth is prohibited.
Force Majeure & Event Adjustments
1. The organizers reserve the right to make necessary adjustments to event dates, layout, or schedule in case of unforeseen circumstances such as:
  - Natural disasters, extreme weather conditions, or emergencies.
  - Government restrictions, regulatory changes, or public health concerns.
  - Any other force majeure event beyond the control of the organizers.
2. In such cases, exhibitors will be notified immediately, and any applicable refunds or participation transfers will be handled accordingly.

STANDARD RATE CARD

TERMS & CONDITIONS

In door

Out door

Would you like to walk off the plane and into a hotel room with reduced prices for the Exhibitors?

Would you like to rent a car with reduced prices for the Exhibitors?

Payment